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Shift schedule template: who works which shift, hours and gaps

For cafés, shops, clinics and small teams on shifts who plan the month's rota and want to see who works when, how many hours each person has and which days still have a gap.

List the staff, then one line a shift: day, name, morning, afternoon or evening, start and end. The page draws the month as a rota, adds up each person's hours and lists the days a shift is still missing.

Shift schedule template: who works which shift, hours and gaps
Try 24 styles:
DataMimiShift schedule
RotaNovemberExample figures
Shifts planned40through day 14
Days short of a shift2 daysday 6, day 11
Hours planned207 h5 people

Rota (M morning · A afternoon · E evening)

123456789101112131415161718192021222324252627282930AlexEAMAMEAMayaMEAMEAEAJordanMEAMEAMEPriyaAMEAMEAMESamAMEAMEAM

Hours planned per person

Alex36.5 h · 7
Maya41.5 h · 8
Jordan41 h · 8
Priya46.5 h · 9
Sam41.5 h · 8

Days short of a shift

DayCoveredMissing
6Morning, Afternoon● Evening
11Afternoon, Evening● Morning

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How to use it

  1. 1Press “Add to my Mini-Apps”, then “Enter figures”.
  2. 2Type a line at a time; the page does the sums and draws the charts as you go.
  3. 3Pick one of 24 styles, light or dark, and print to PDF when you need it.

Common questions

Does this template cost anything?

No. Typing, viewing, changing the style and printing are free and use no credits.

Where is my data kept?

In your DataMimi account, a month at a time. Nobody else sees it unless you share the board.

Can I print it or send it to someone?

Yes. Press Print / PDF, or share the link so others can see your board.

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