General Ledger Analysis Tool
A general ledger analysis tool reads your GL export and immediately shows account balances, flags duplicate journal entries, identifies unusual posting patterns, and summarizes activity by period or department. Upload your file and see results in seconds—no formulas, no pivot tables, no waiting. General ledger exports contain every debit and credit your accounting system recorded, but finding errors or summarizing activity across thousands of entries requires hours of pivot tables and VLOOKUP formulas.
You can upload your general ledger export and instantly see detailed analyses and flagged issues that would otherwise take hours to uncover.
Drop your file in and ask a question — no account needed.
Upload your spreadsheet.xlsx .xls .csv — free to try, no accountOr start with
What this export contains
| Journal Entry Number |
| Posting Date |
| Account Number |
| Account Name |
| Debit Amount |
| Credit Amount |
| Description |
| Department |
| Entity |
| Period |
| Source |
| Created By |
Common questions
How do I check if all journal entries in my general ledger export are balanced?
Group the rows by Journal Entry Number, sum the Debit Amount column and the Credit Amount column for each group, then filter for any entry where the two sums are not equal. The tool does this automatically and flags unbalanced entries in the summary.
What is the fastest way to calculate account balances from a GL export?
Filter to one account, sum its debits and credits, then subtract credits from debits for asset and expense accounts or debits from credits for liability, equity, and revenue accounts. The tool calculates all account balances at once and displays them in a summary table.
How can I find duplicate journal entries in my general ledger?
Sort by Posting Date and Amount, then look for rows with identical date, account, and amount but different entry numbers. The tool compares every row and flags potential duplicates, showing both entries side by side for review.
How do I identify manual journal entries that need review?
Filter the Source column for values like 'Manual', 'Journal Entry', or user names instead of 'AP', 'AR', or 'Payroll'. The tool highlights all manual entries and sorts them by amount so you can prioritize which ones to audit first.
Does this tool work with general ledger exports from QuickBooks, NetSuite, or SAP?
Yes. It reads any GL export that contains posting date, account number, debit amount, credit amount, and journal entry number columns, regardless of which accounting system produced the file.
Try it with your own file
DataMimi reads the file you actually have — merged cells, headers below row one, totals pasted at the bottom — and shows which rows and columns every number came from.
Ask about your file