Analyze Procurement Spend Data from Your Spreadsheet
When you analyze procurement spend data, you need to clean vendor names, match variants, and flag off-contract purchases before you can report. Procurement spend exports contain vendor names, purchase order numbers, invoice amounts, cost centers, and dates that need cleaning before you can report on them. This tool reads your file, matches vendor variants to find your actual spend concentration, and shows you which purchases happened outside negotiated contracts.
Upload your procurement spend export and get vendor groupings, off-contract purchase flags, and category summaries in fifteen minutes instead of spending half a day cleaning names and building pivot tables in Excel.
Drop your file in and ask a question — no account needed.
Upload your spreadsheet.xlsx .xls .csv — free to try, no accountWhat this export contains
| Vendor Name |
| PO Number |
| Invoice Number |
| Invoice Date |
| Amount |
| Cost Center |
| GL Account |
| Buyer |
| Category |
| Payment Terms |
| Contract ID |
| Delivery Date |
Finding duplicate invoices across cost centers
Duplicate invoices often appear when the same invoice is coded to multiple cost centers or when a vendor resubmits. The tool groups rows by invoice number and vendor, then flags groups where the amounts and dates match. You see these flagged groups in a separate sheet so you can investigate before the payment run.
Tail spend analysis without manual filtering
Tail spend is the long list of low-value vendors that individually seem minor but together represent significant cost and administrative burden. The tool ranks vendors by total spend and transaction count, then segments them into strategic, tactical, and tail. You see immediately which small vendors could be consolidated or moved to a purchasing card.
What it costs and what happens next
Upload a file under 100 MB and the tool is free. Larger files or recurring monthly analysis costs $29 per file. You upload your export, review the vendor groupings it suggests, confirm or adjust them, then download the cleaned spend data and summary reports. The entire process takes fifteen minutes instead of the half-day you would spend in Excel.
Common questions
How do I analyze procurement spend data from my ERP?
Upload your procurement spend export and the tool groups vendor name variants, flags purchases missing contract IDs, and summarizes spend by category and cost center. You review the vendor groupings, confirm which variants belong together, then download the cleaned data or the summary reports you need.
How does it match vendor name variants?
It groups names that differ only by punctuation, legal suffixes like Inc or Ltd, and common abbreviations like Corp for Corporation. You review the groupings and confirm which variants belong together before the spend totals are calculated.
Can it flag purchases that should have used a contract?
Yes. You upload your contract register or approved vendor list and it highlights any spend with vendors or categories that should be on contract but have a blank or mismatched contract ID in the export.
Does it handle multiple currencies?
It reads the currency column if your export has one and can convert amounts to a single reporting currency using rates you provide or standard daily rates. If your file has only amounts without a currency column, it assumes one currency throughout.
What if my cost center codes changed mid-year?
You upload a mapping file that shows old codes to new codes and it recodes the cost center column before aggregating spend, so your trend report does not break at the changeover date.
How do I get spend by my custom categories?
You upload a category mapping that links the GL accounts or ERP category codes in your export to your procurement taxonomy. It applies that mapping and gives you spend totals by your categories instead of the system's.
Try it with your own file
DataMimi reads the file you actually have — merged cells, headers below row one, totals pasted at the bottom — and shows which rows and columns every number came from.
Ask about your fileWhat DataMimi costs
Every plan does everything — slides, written reports, cleaned exports, dashboards. They differ in how much work they cover.
Free
Free
40 credits a month
Starter
$24 /month
1,500 credits a month
Pro
$59 /month
5,000 credits a month