AI Tool for Property Management Analytics

What this export contains

What usually goes wrong with it

• Occupancy rate requires counting vacant vs occupied units across properties

  Physical occupancy = Occupied Units / Total Units. This requires knowing the total unit count per property, which isn't always in the rent roll export alongside the occupied unit data.

  DataMimi Datamimi calculates occupancy rate from the Vacancy Status column when you ask, and handles the denominator from a total unit count column or your specification in the question.

• Collections analysis requires comparing rent charged to rent collected

  Delinquency analysis requires knowing both what was charged and what was received. If only the Balance Due column is present, total charges must be inferred from rent schedules.

  DataMimi It analyzes delinquency from Balance Due and Collection Status columns and identifies tenants with outstanding balances.

• NOI requires combining rent revenue and operating expenses from separate exports

  Net Operating Income = Gross Revenue - Operating Expenses. Revenue data is in the rent roll and expenses are in a maintenance or accounting export — two files that must be linked by property.

  DataMimi Upload the rent roll and operating expense export together and ask for NOI by property.

• Lease expiration analysis requires date logic across hundreds of leases

  Identifying leases expiring in the next 90 days requires a date comparison on Lease End for every row — a formula that must be updated each time the report is run.

  DataMimi It identifies leases expiring in a specified window — 'in the next 90 days' — using a date comparison on Lease End relative to today.

• Maintenance cost per unit not visible in the rent roll

  Maintenance costs are tracked in a separate work order export by property and unit, not in the rent roll, making per-unit profitability invisible without a cross-file join.

  DataMimi Upload the rent roll and maintenance work order export together and ask for maintenance cost per unit or per property.

Common questions